HR Senior Officer
Job Description
We are looking for an experienced personnal to join our team in Abu Dhabi as Senior HR Officer.
Qualifications
* Bachelor’s degree in Human Resources, Business Administration, or a related field.
* 5+ years of relevant HR experience, ideally in a multicultural or fast-paced environment.
* Strong knowledge of HR operations, employee relations, recruitment, onboarding, and performance management.
* Good knowledge of UAE Labour Law and HR best practices.
Fluent in English; Arabic is an advantage.
Responsibilities Duties:
HR Operations
* Support the HR Manager in the implementation, development and continuous improvement of HR policies, procedures and best practices.
* Coordinate the end-to-end recruitment process, including manpower requests, candidate screening, interview scheduling, offer preparation, onboarding and induction.
* Monitor recruitment activities to ensure timely manpower sourcing and mobilization.
* Coordinate employee onboarding, transfers, promotions, confirmations, contract renewals and separation processes.
* Support employee relations by responding to HR-related inquiries and assisting in resolving employee issues in accordance with company policies.
* Monitor employee attendance, leave records and other HR transactions.
* Assist in identifying training needs and coordinating training and development activities.
* Participate in HR initiatives, projects and continuous improvement programs assigned by the HR Manager.
Payroll Administration
* Prepare and coordinate the monthly payroll process in accordance with company policies and payroll schedules.
* Verify attendance, overtime, leave records, allowances, deductions and all payroll-related transactions to ensure payroll accuracy.
* Prepare and validate payroll inputs, including new joiners, resignations, salary revisions, promotions, incentives and other payroll adjustments.
* Review payroll reports and reconcile discrepancies prior to submission to the HR Manager for review and approval.
* Coordinate with the Finance Department to ensure timely and accurate salary payments.
* Respond to employee payroll inquiries and resolve payroll discrepancies.
* Maintain payroll records and supporting documentation with strict confidentiality.
* Prepare payroll reports and analysis as requested by Management.
* Ensure compliance with UAE Labour Law, company policies and statutory payroll requirements.
HR Administration
* Coordinate visa applications, labor cards, Emirates ID, medical insurance, work permits, employee cancellations and other government-related HR processes.
* Monitor the validity of employee documents and ensure timely renewals.
* Coordinate with PROs, government authorities and external service providers regarding HR and administrative matters.
* Prepare employment contracts, HR letters, employment certificates and other employee-related documentation.
* Maintain complete, accurate and confidential employee files and HR records.
* Support the administration and renewal of company licenses and official permits.
* Coordinate vehicle registration, renewal and related administrative documentation.
* Support the administration of employee medical insurance enrollment and renewals.
* Coordinate inward and outward correspondence related to HR/PR activities.
* Follow up with departments to obtain pending documentation and approvals.
Reporting & Compliance
* Prepare periodic HR reports, manpower statistics, KPIs and other reports as requested by the HR Manager.
* Support the preparation of reports required by Management, Shareholders and Veolia Group.
* Assist internal and external auditors by preparing HR documentation and providing accurate records.
* Ensure compliance with UAE Labour Law, company policies, HR procedures and document retention requirements.
* Maintain accurate HR databases and personnel records.
Department Support
* Support the HR Manager in coordinating the daily activities of the HR/PR Department.
* Work collaboratively with HR team members to ensure the efficient delivery of HR/PR services.
* Perform HR Assistant duties during periods of absence, high workload or business requirements to ensure continuity of operations.
* Assist in prioritizing daily HR activities to ensure timely completion of departmental objectives.
* Act on behalf of the HR Manager in operational matters when delegated.
Continuous Improvement
* Identify opportunities to improve HR processes, systems and service delivery.
* Assist in developing and updating Standard Operating Procedures (SOPs), forms and work instructions.
* Support HR digitalization initiatives and other continuous improvement projects.
* Recommend improvements to enhance operational efficiency, compliance and employee experience.
QHSE Responsibilities
* Understand, implement and promote the Company’s QHSE policies, procedures and objectives.
* Ensure HR activities comply with QHSE requirements and company standards.
* Report hazards, incidents, near misses and non-conformities in accordance with company procedures.
* Participate in risk assessments and continual improvement initiatives.
* Work closely with the QHSE Department to integrate QHSE requirements into daily HR operations.
General Responsibilities
* Maintain the highest standards of professionalism, integrity and confidentiality.
* Coordinate effectively with all departments to ensure timely and efficient HR service delivery.
* Build and maintain positive working relationships with employees, government authorities and external stakeholders.
* Undertake any other reasonable work or related duties assigned by the HR Manager